AiS Participant Handbook

This handbook is your reference guide for the Architects in Schools season. Here you will find important deadlines, requirements, resources and recommendations for your residency.

To stay on track, we recommend you use the following checklists for each portion of the AiS season:

Before Your Residency


  1. Understand your role as a teacher, design & building professional or architecture student – We have several resources to prepare participants for the AiS program. If this is your first time participating, please read through the following resources to ensure a successful residency.
  2. Attend an orientation (November) – If you are new to AiS and cannot attend, please contact See orientation dates and details below.
  3. Complete a Team Questionnaire – If this is the first time working with your team, a Team Questionnaire will help you talk through classroom culture and how to prepare for a session.
  4. Determine residency goals – What do you want to achieve through this residency? What concepts should the students understand at the end of the residency? Use this outline to help you determine residency goals.
  5. Plan your residency (November – January) – Most teams schedule a time to meet up after the orientation to complete their residency plan. If you are teaching online or hybrid, read over these tips.
  6. Submit your residency plan (by February) – Before your residency begins please submit a plan (one per team) along with session dates and times using this form. Send AFO staff any changes to your plan throughout the residency.
  7. TEACHERS ONLY: Email Image Release Form to parents – Before Session 1, email the Image Release Form to students’ parents/guardians.
  8. TEACHERS ONLY: Have students complete a before residency assessment – Before Session 1, have students complete the Before Your Residency Student Self-Assessment.
  9. Prepare for Session 1 (after January) – Reference this checklist before each session to make sure the whole team is prepared and materials are gathered prior to the session.

Teachers: We recommend all first-time participants (only including teachers who apply to partner with a design/building professional) attend a 1.5 hour live virtual orientation, designed to help you have the best experience with AiS. If you cannot attend one of the scheduled live orientations, a self-paced orientation course is available. Teachers will also have access to our free trauma trainings throughout the year in case you do not have access to such trainings through your school or district.

Design/Building Professional & Architecture Student Volunteers: All first-time volunteers are required to attend a 1.5 hour virtual orientation. In addition, we highly recommend all volunteers, new and returning, to attend our ongoing trauma workshops throughout the year. The orientation and workshops will prepare you for working in the classroom and with students of all different backgrounds.

Orientation Dates – Please plan to attend one of the following virtual orientations if you are new to the program. If you are new and cannot attend either date, please please contact

  • Saturday, November 5, 2022, 9:30-11am
  • Tuesday, November 15, 2022, 4:30-6pm

Trauma Workshop Dates – Please plan to attend our free, ongoing trauma informed trainings if you are a volunteer, to prepare you to work with youth of all different backgrounds. The workshops are presented in a series and are intended to build upon each other. Teachers are also welcome to attend. All AiS participants will receive calendar invites to the workshops.

  • Tuesday, December 6, 2022, 4-6pm
  • February 2023 workshop date TBD
  • April 2023 workshop date TBD
  • June 2023 workshop date TBD

Watch previous orientation recordings:

Program Introduction, Residency Resources, FAQs and Next Steps
Presented by Kim Knowles, AFO Associate Director, Architects in Schools and Candice Agahan, AFO Education Program Manager

Tips for Team Teaching Online
Presented by Kristina Engstrom, Woodstock Elementary and Zach Suchara, Luma Lighting Design

Teacher Breakout: Integrating AiS with Required STEAM Standards Online or in the Classroom
Presented by Natalie Wolf, Kelly Creek Elementary, Allyson Oar, Scott|Edwards Architecture, and Garrett Runch, Gensler

Teacher Breakout: Integrating AiS with Next Generation Science Standards Online or in the Classroom
Presented by Sandy Hoppenrath, Bethany Elementary

Online and In-Classroom Tips for Design & Building Professionals
Presented by Mari Galati, Holy Redeemer School

Submit your residency plan before you begin your residency

During Your Residency


  1. Begin your residency (after January) – Start your sessions at the agreed upon time listed on the residency plan. Plan check-ins with your team between sessions to adjust time or activities as necessary. Use this checklist to make sure everyone is prepared before each session.
  2. Check in with AFO staff – Relay all questions, concerns or issues during your residency to AFO staff. We are here to help! If any of your session dates or times change, please notify us.
  3. TEACHERS ONLY: Watch for an email from AFO in the spring with directions to receive graduate credit for participating in AiS – This is optional. You must fulfill all the credit requirements by Friday, May 27, 2022.
  4. TEACHERS ONLY: Remind parents to submit Image Release Forms to AFO – Access the Image Release Form link here.
  5. Complete your residency (by end of April, if possible)

Connect with other AiS participants, ask questions, exchange ideas, seek advice, share successes!

After Your Residency


  1. Submit documentation to AFO staff by May 13, 2022 – Please document your residency and submit photos and videos to by May 13, 2022 to be included in the AIS Virtual Exhibit. Documentation can be of class sessions and/or of work students complete outside of class.
  2. Share the AiS Virtual Exhibit link – More information about the virtual exhibit will be sent in the spring. Once the AiS Virtual Exhibit Link is available, share it with parents, family, colleagues and friends!
  3. TEACHERS ONLY: Have students complete an after residency assessment – After you have completed all sessions, have students complete the After Your Residency Student Self-Assessment. Email the assessments to or mail them
    to AFO, Attn: Fartun Abdi, PO Box 40230, Portland, OR 97240.
  4. TEACHERS ONLY: To receive graduate credit, submit all required documentation to AFO by Friday, May 27, 2022 – Register to receive graduate credit and submit all credit requirements to
  5. Be on the lookout in August for applications to participate next school year!

In addition to potential in person exhibits for the 2021-22 AiS season, we will be putting together a virtual exhibit showcasing the work completed by this year’s participants. See past virtual exhibits for reference:

To participate in the virtual exhibit, please send photos and videos of student work to by May 13, 2022.

Once the virtual exhibit is live, we will email all participants a link to share with students, parents, family, friends and colleagues!


Kim Ruthardt Knowles
Associate Director, Architects in Schools

Candice Agahan
Education Program Manager

Fartun Abdi
Education Outreach Associate